NEW REPLACEMENT PARTS FOR HEAVY EQUIPMENT

Administrative Assistant to the EVP – Miami Headquarters

Job Summary:  The Administrative Assistant provides administrative support to the Executive Vice President (EVP) of Costex Tractor Parts (CTP). The ideal candidate will be enthusiastic, driven, can multitask, excellent communication skills, technical skills, and a professional demeanor. To be successful in this role, you should have a detailed understanding of the full Microsoft Office suite, be well-organized, have great time management skills and be able to act without guidance.

Duties and Responsibilities

  • Managing information flow in a timely and accurate manner.
  • Filing and file organization.
  • Answer phones and distribute messages.
  • Assisting the EVP with meeting prep materials & follow up.
  • Researches, prioritizes, and follows up on incoming issues and concerns addressed to the EVP, including those of a sensitive or confidential nature.
  • Determines appropriate course of action, referral, or response.
  • Provides a bridge for smooth communication between the EVP’s office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.
  • Works closely and effectively with the EVP to keep her well informed of upcoming commitments and responsibilities, following up appropriately.
  • Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the EVP’s ability to effectively lead the company.
  • Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.

Required Qualifications

  • Bachelor’s degree required in Business Administration, Communication or related field
  • Strong work experience: 3 to 5 years of experience supporting C-Level Executives
  • Very strong interpersonal skills and the ability to build relationships with Departmental Directors and Managers.
  • Expert level written and verbal communication skills.
  • Demonstrated proactive approach to problem-solving with strong decision-making capability.
  • Highly resourceful team-player, with the ability to also be extremely effective independently
  • Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms.
  • Fully Bilingual in Spanish and English required.

Physical Requirements

This position requires, sitting talking, and using his/her hands, eyes, and/or ears (80%), walking (20%). Must be able to lift up to 20 lbs.

 

Note: This Job Description is subject to change at any time.

Outside Sales Representative – Dallas

The Sales Representative is responsible for providing timely and accurate reports of progress and seeking new and innovative strategies for improving sales. This position has less number of customers than the Territory Sales Representative.

This position requires strong negotiating skills, Willingness to travel on regular days.

The individual must have technical knowledge of our products, in the following areas:

  • Product performance and specifications
  • Product Application
  • Product Troubleshooting

Open to continually learning about new products, services, and presentation methods for CTP products.

Be able other clerical duties as required, including, but not limited to, filing, data processing, typing, etc.

As part of the job, the position also requires that you can react productively to changes and handle other tasks as assigned.

Responsibilities

Sales

Meet or exceed established sale goals with the support and supervision of the Territory Manager.

Handle daily sales activities for appointed customers such as:

  • Quoting (e–mail, phone, or fax) – timely preparation and submittal of quotations to Sales Reps and customers.
  • Order placing – ensuring product availability
  • Follow up on orders to ensure items are ready to ship
  • Creating shipping instructions – as per customer request
  • Credit handling – Ensure that orders received have the correct financial documentation and back – up, so that payment is assured.
  • May need to assist the Accounts Receivable department in matters of collection.

Follow up on quotes and orders not finalized to complete the sale.

Look over all CTP parts categories demonstrating professional sales ability, knowledge, and skills across all product lines.

Continually learn about new products, services, and presentation methods for these products.

Understand and have complete knowledge of the system codes and software available, to operate efficiently.

Prepare frequent call reports that indicate the status of each customer.

Open new accounts as necessary.

Educate existing and potential customers on the use of CTP online.

Handle special requests (Loc 2 Orders)

Work with the Shipping department in preparing freight quotes as requested by customers.

Assist customers in researching parts.

Update order status bi-weekly and provide clients with this information.

Handle container preparation with the support of the Territory Manager.

Miscellaneous work such as follow-ups with billing & invoicing.

Customer Service

Host visiting customers at the office or warehouse.

Interact with other departments to ensure the proper handling of customer requirements.

Resolve problems and complaints through proper internal channels in a professional manner.

Respond to all incoming emails within 24 hours.

Respond to all voicemails within 24 hours.

Maintain sufficient supplies of marketing material, such as literature and/ or brochures

 

Knowledge/ Experience/ Skills:

The Sales Representative requires excellent leadership, organization, communication, and interpersonal skills; excellent verbal and written in English and Spanish; excellent negotiation skills; proficient in Word, Excel, and Outlook.

 

Physical Requirements & Work Conditions  

This position requires sitting (50%), walking (50%), talking, and using his/her hands, eyes, and/or ears. The individual must be able to travel by car, plane, or train.      

 

Company Policy                   

Our company strictly prohibits the use of cellular phones in the facilities.

We follow a rigorous Non – Harassment Policy

Integrity & Confidentiality Agreement

Attendance & Punctuality Policy

Associates MUST wear Costex uniforms at all times.

Assistant Manager – Dallas

Job Summary

The Assistant Manager is responsible for making sure supplies, stock, materials, packages, and/or products are processed through the delivery and/or warehouse system efficiently and safely.

Duties & Responsibilities            

  • Close or open facility as needed.
  • In the event that Dallas Branch Director is out of office, this position will be acting second in command and all employees with tardiness or absence notices as well as all management related questions or concerns must be directed to Assistant Manager.
  • Run credit cards when needed.
  • Compares identifying information counts, weighs, or measures items of incoming and outgoing shipments to verify information against bills of lading, invoices, orders, or other records.
  • Determines method of shipment, utilizing knowledge of shipping procedures, routes, and rates.
  • Resolves billing or service complaints and refers grievances to designated departments for investigation.
  • Reviews all pending shipments and advises Sales Representatives of any delays due to instruction or payment issues.
  • Reviews Shipping Menu (AS400) to ensure that all shipments are on schedule and that all information pertaining to the order has been updated in the system.
  • Confers with Receiving Associates to verify scanned merchandise.
  • Notifies Shipping Associates and Sales Representatives whenever an order has been cancelled.
  • Responsible for the complete and accurate processing of invoices.
  • Verifies payments in order to proceed with shipments.
  • Coordinating with carrier for merchandise returns and exchanges.
  • Assists File Clerk, Cashier and Shipping Coordinators when necessary.
  • Performs other clerical duties as required, including, but not limited to, filing, data processing, typing, etc.
  • Ability to grow, continually learning new services
  • Must be able to react to changes productively and handle miscellaneous tasks as assigned.
  • Ensures that billing of freight charges is effectively carried out; coordinated payment of all freight charges. Oversees record keeping with respect to charges. Interacts with Accounts Receivable concerning payment questions.
  • Collect or third party shipments are not charged freight.
  • When freight charges are prepaid or COD, then the freight must be charged.
  • When the shipment is domestic or COD, freight charges can be on the same invoice as the parts unless otherwise noted not to.
  • Also, if shipment is Blind, then fees must be included with freight charges invoice.
  • This option is used when creating a COD receipt for either UPS or truck line.
  • Examines airway bills and bills of lading for domestic and international shipments.
  • Foreign Customers will be exonerated from paying taxes, only if they have a Passport, I-94 and a Business Card. Otherwise, CTP must charge tax, unless permissible by the Shipping Manager.
  • If the shipment is prepaid, and it has to be shipped through a freight forwarder, you must send an e-mail to each FF Company and ask for a quote. For containers, use the same method.
  • Once a Freight Forwarder or Courier is establish, you should call or send an e-mail to schedule a pickup.
  • Prepares tracers on lost shipments; and preparing and filing claims for damages, lost shipments, and overcharges.
  • Ensure good customer relations by consistently delivering shipments on time and acting in a courteous and professional manner.

Knowledge & Skills

  • Basic administrative experience (filing, telephone, data entry)
  • 5+ years’ experience in Logistics
  • Fully bilingual in English in Spanish
  • Excellent customer service skills

Physical Requirements

This position requires sitting, talking, walking, and use of hands, eyes and ears. Must be able to lift up to 50 lbs.

 

Note: This Job Description is subject to change at any time.

Industrial Engineer

Industrial Engineer Job Responsibilities:

The role isresponsible for finding ways to eliminate wastefulness in production processes. Finding Efficient systems that integrateworkers, machines, materials, information, and energy to make a product or provideservice.

IndustrialEngineer Job Duties

  • Review production schedules, engineering specifications, process flows, and other information to understand methods that are applied and activities in manufacturing and services.
  • Figure out how to manufacture parts or products or deliver services with maximum efficiency.
  • Develop management control systems to make financial planning and cost analysis efficient.
  • Design control systems to coordinate activities and production planning in order to ensure that products meet quality standards.
  • Consult with clients about product specifications, vendors about purchases, management personnel about manufacturing Capabilities, and staff about the status of projects.

IndustrialEngineer Skills and Qualifications:

· Bachelor’sin Industrial Engineer, Mechanical Engineer, or Manufacturing Engineer

· MovingHeavy Parts with manufacturing plants

· Deliveringgoods from a company to customers including finding the most profitable placesto locate manufacturing or processing plants

Job Type: Full-time

Inside Sales/Domestic Representative – Miami

Job Summary

The Sales Representative is responsible for providing timely and accurate reports of progress, as well as, seeking new and innovative strategies for improving sales. The amount of customers this position has is less than the Territory Sales Representative.

This position requires strong negotiating skills.

The willingness to travel on some occasions.

The individual must have technical knowledge of our products, in the following areas:

  • Product performance and specifications
  • Product Application
  • Product Troubleshooting

Ability to grow; continually learning about new products, services and methods of presentation for CTP products.

Performing other clerical duties as required, including, but not limited to, filing, data processing, typing, etc…

As part of the job, the position also requires that you have the ability to react productively to changes and handle other tasks as assigned.

 

Responsibilities

Sales

Meet or exceed established sale goals with the support and supervision of the Territory Manager.

Handle daily sales activities for appointed customers such as:

  • Quoting (e–mail, phone, or fax) – timely preparation and submittal of quotations to Sales Reps and customers.
  • Order placing – ensuring product availability
  • Follow – up on orders to ensure items are ready to ship
  • Creating shipping instructions – as per customer request
  • Credit handling – Ensure that orders received have the correct financial documentation and back – up, so that payment is assured.
  • May need to assist the Accounts Receivable department in matters of collection.

Follow – up on quotes and orders not finalized in order to complete the sale.

Look over all CTP parts categories demonstrating professional sales ability, knowledge and skills across all product lines.

Continually learn about new products, services, and methods of presentation for these products.

Understand and have complete knowledge of the system codes and software available, to operate efficiently.

Prepare frequent call reports that indicate the status of each customer.

Open new accounts as necessary.

Educate existing and potential customers on the use of CTP online.

Handle special request (Loc 2 Orders)

Work with the Shipping department in preparing freight quotes as requested by customers.

Assist customers to research parts.

Update back order status on a bi – weekly basis and provide clients with this information.

Handle container preparation with support of the Territory Manager.

Miscellaneous work such as follow ups with billing & invoicing.

 

Customer Service

Host visiting customers at the office or warehouse.

Interact with other departments to ensure the proper handling of customer requirements.

Resolve problems and complaints through proper internal channels in a professional manner.

Respond to all incoming emails within 24 hours.

Respond to all voicemails within 24 hours.

Maintain sufficient supplies of marketing material, such as, literature and/ or brochures.

 

Qualifications

Education (Preferred Level)

Partial College

 

Experience (the minimum level of direct experience in similar a position)

1-3 years

 

Knowledge/ Experience/ Skills:

The Sales Representative requires excellent leadership, organization, communication and interpersonal skills; excellent verbal and written in English and Spanish; excellent negotiation skills; proficient in Word, Excel, and Outlook.

 

Physical Requirements & Work Conditions  

This position requires, sitting (75%), walking (25%), talking, and using his/her hands, eyes, and/or   ears. The individual must be able to travel by car, plane, or train.       

 

Company Policy                   

Our company strictly prohibits the use of cellular phones in the facilities

We follow a very strict Non – Harassment Policy

Integrity & Confidentiality Agreement

Attendance & Punctuality Policy

Associates MUST wear Costex uniform at all times.

 

Click here to apply now!

Warehouse Order Picker – Miami

  • Verify that the correct number of pieces/parts have been picked for the corresponding order
  • Carry or transport orders using pallet jack or other delivery platforms
  • Verify that order has been packed according to specifications
  • Manage pick ticket orders
  • Pull warehouse items from the shelves based on number, size, color, quantity, and quality
  • Mark items with stock codes
  • Work as a team member
  • Lift or pull boxes

Click here to apply now!