C-Level Executive Assistant

C-Level Executive Assistant

Job description

At CTP, we pride ourselves on being a global provider of quality replacement parts for Caterpillar® and Komatsu® equipment and engines. Our commitment to excellence extends beyond our products and into our exceptional service. Our core values of Innovation, Gratitude, Collaboration, Trust, Excellence, and Service guide everything we do. Our modern work environment offers growth opportunities, wellness programs, regular social events, a relaxed atmosphere, on-the-job training, and a safe and lively setting.

CTP is a leading manufacturing business committed to excellence and innovation in manufacturing. We are seeking a highly organized and skilled C-Level Assistant who is fluent in both English and Spanish, both verbally and in writing, to support our Vice President in all administrative and operational matters.

Key Responsibilities:

  • Administrative Support: Manage the Vice President’s calendar, schedule meetings, and coordinate appointments.
  • Screen and prioritize incoming calls, messages, and emails.
    Draft and edit executive-level communications, including reports, memos, and presentations.
  • Contract Management: Review, edit, and proofread contracts and legal documents to ensure accuracy and compliance.
  • Communication Coordination: Serve as the primary point of contact for access to the Vice President.
  • Provide a bridge for smooth communication between the EVP’s office and internal departments.
  • Document Preparation: Prepare and format documents, presentations, and reports with a high level of accuracy and professionalism.
  • Assist in creating and maintaining executive-level presentations.
  • Confidentiality and Discretion: Handle sensitive information with the utmost discretion.
  • Research, prioritize, and follow up on incoming issues and concerns.

Qualifications:

  • Education: A Bachelor’s degree in business administration, communications, or a related field is preferred.
  • Experience: Proven experience as an executive assistant, preferably in a manufacturing or corporate setting, for at least 3 to 5 years supporting C-Level Executives.
  • Skills: Proficiency in Microsoft Office Suite, exceptional organizational and time-management skills, strong communication and interpersonal abilities, adaptability to changing priorities.
  • Professionalism: Maintain a polished and professional appearance and demeanor, exhibit a high level of integrity and ethical standards.

Note: This job description is intended to convey essential information about the position and is not an exhaustive list of duties and responsibilities. Duties may change, and other tasks may be assigned as necessary.

Job Type: Full-time

Benefits:

  • Dental insurance
  • Health insurance
  • Paid time off
  • Vision insurance

Schedule:

  • 8 hour shift
  • Monday to Friday
  • No weekends

Ability to commute/relocate:

  • Miami, FL 33166: Reliably commute or planning to relocate before starting work (Required)
  • Are you willing to undergo a criminal background check and drug screening if considered for the position?

Experience:

  • Microsoft Excel
  • Microsoft Powerpoint
  • Microsoft Outlook

Language:

  • English (Required)
  • Spanish (Required)

Work Location: In person

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