Job Description

  • Product Specialist – Buyer
  • Full Time
  • Miami, Fl 33166
  • FL
  • June 4, 2021
  • June 4, 2021
  • June 4, 2021

Job Summary

Suppliers

  • Establish agreements with suppliers: purchasing contracts, negotiation of prices, blanket orders, and terms of payment and maintain the system updated.
  • Analyze product lists provided by suppliers.
  • Evaluate on a periodic basis the quality and service of suppliers.
  • Support Quality Control Department with the process of claims with suppliers.
  • Attend suppliers’ visits and meetings.
  • Collect & organize all required information to approve new suppliers.
  • Inform suppliers about any nonconformance related with quality, invoicing, shipping documents, responsiveness to any inquiry, and/or service to look for improvement as needed.
  • Build strong and close business relationship with suppliers to expand business opportunities.
  • Visit suppliers as needed.
  • Maintain control of all issues related with suppliers in charge.

Inventory

  • Maintain inventory of parts.
  • Analyze needs and purchase orders accordingly.
  • Keep track of purchase order confirmations.
  • Coordinate with Junior Buyers to update delivery dates in the system upon receiving confirmation from suppliers.
  • Liaise with Logistics Department to find the best way to ship the products.
  • Keep track of shipping documents on purchase orders.
  • Supply information regarding deadlines and payment terms to Accounting Department.

Follow-up/monitor backorders

  • Coordinate with Junior Buyers to revise orders with an expired delivery date, monitor urgent items, and cancel those that do not meet the promised shipping dates.
  • Revise the items listed as: UNDER MINIMUM QTY to take the necessary actions opportunely.
  • Keep supervisors informed of complications, new developments, etc. in the purchasing process.
  • Suggest changes to help improve work flow and purchasing process.

Research & Development

  • Manage and develop projects of specific group of products.
  • Seek new sources for products as required.
  • Familiarize and investigate all products that are being bought.
  • Identify parts that can be purchased with established suppliers.
  • Identify parts that have potential to be further developed.
  • Coordinate with the Quality and Marketing Department activities related to the incorporation of new items in inventory.
  • Identification and contact new suppliers depending on category assigned.
  • Revise assigned products and permanently look for most cost-effective opportunities.
  • Support and guide Buyers in the development process.
  • Maintain the Marketing Department informed of all new products.
  • Attend shows and events related with the market as per required.
  • As part of the job, the position also requires that you have the ability to react productively to changes and handle other tasks as assigned.

Knowledge & Skills

  • The Purchasing Specialist requires expert knowledge of all Microsoft Office applications, especially Microsoft Excel (Advanced Level).  And Outlook.
  • Fully bilingual excellent verbal and written communications skills in both English and Spanish.
  • High standards of honesty and confidentiality.
  • Able to work under pressure, and with little or no supervision.
  • Ability to handle multiple tasks as assigned by supervisor.
  • Skills to effectively plan, organize, and administrate job responsibilities.
  • Effective facilitation, analytical, and decision-making skills with an ability to think with a broad, outside the box perspective.
  • Team work

Physical Requirements & Work Conditions

This position requires, sitting (75%), walking (25%), talking, and using his/her hands, eyes, and/or ears.